The Administrative Council (AC) of the International Amateur Radio Union (IARU) held its annual in-person meeting on 7 and 8 October 2016 in Viña del Mar, Chile, immediately prior to the IARU Region 2 Conference. The AC is responsible for the policy and management of the IARU and consists of the three IARU international officers and two representatives from each of the three IARU regional organizations.
The AC assigned priorities to the agenda items for the 2019 World Radiocommunication Conference (WRC-19) of the International Telecommunication Union (ITU) and affirmed the adoption of a matrix approach to WRC preparation as agreed earlier in the year. The matrix approach is designed to ensure effective coordination among the numerous IARU volunteers who are participating in and monitoring the preparatory meetings of the ITU and regional telecommunications organizations. The agenda includes, along with several items of potential concern to radio amateurs, a possible allocation in Region 1 of 50-54 MHz to the amateur service to harmonize with the allocations in the other two regions.
The permanent working document setting out the long-term spectrum requirements of the amateur and amateur-satellite services was reviewed and updated to reflect WRC-15 decisions. A strategic plan to develop support for amateur spectrum allocations in the period 2016-2020 was adopted.
The IARU budget for the years 2017-2019 was reviewed and adopted. The budget is based upon anticipated financial contributions from the three regional organizations to defray a portion of the expenses, in accordance with previously adopted policy, and reflects ongoing efforts to minimize expenses. The IARU travel expense reimbursement policy was revised to reflect the current and anticipated future financial challenges facing many IARU member-societies, which are the ultimate source of IARU funding.
Proposals for improving the consistency of IARU branding were considered, and a way forward was agreed.
Reports from the following coordinators and advisers to the AC were received with thanks: Peter Jennings, AB6WM/VE3SUN, International Beacon Project Coordinator; Hans Blondeel Timmerman, PB2T, Satellite Adviser; Hans Zimmermann, HB9AQS, International Coordinator for Emergency Communications; and Thilo Kootz, DL9KCE, EMC Coordinator. All four volunteers were reappointed for three-year terms. The report of the International Coordinator for Emergency Communications included reports from the three regional coordinators documenting effective responses by radio amateurs to bridge communications gaps following natural disasters.
Reports from IARU representatives to ITU meetings in the past year were received and reviewed. Most recently, in late September the IARU accepted an invitation to participate as a panelist at the ITU-D Study Group 2 Workshop on Emergency Telecommunications and Disaster Relief in Geneva.
Relations with member-societies were reviewed. Following the determination that the former IARU member-society representing Belize no longer existed, a proposal for the admission of a new member-society will be forwarded to member-societies for consideration. At the request of Region 1, the rights of Amateur Radio Association Bahrain were suspended. A transition in the representation of the People’s Republic of China is nearing completion.
Following the discussion at the 2015 in-person meeting, the AC reviewed its resolution concerning QSL bureaus and will be seeking input from its member-societies.
A program for recognition of IARU volunteers was adopted.
The governing documents of the IARU will be reviewed to identify the issues related to the registration of the IARU as a corporate entity.
Attending the meeting were IARU President Tim Ellam, VE6SH/G4HUA; Vice President Ole Garpestad, LA2RR; Secretary Rod Stafford, W6ROD; regional representatives Don Beattie, G3BJ, Reinaldo Leandro, YV5AM, José Arturo Molina, YS1MS, Gopal Madhavan, VU2GMN, Shizuo Endo, JE1MUI and Assistant Secretary David Sumner, K1ZZ. Also present as an observer was Ramón Santoyo, XE1KK, from Region 2.
It was determined that a virtual meeting will be held early in 2017. The next scheduled in-person meeting of the AC will be held in the vicinity of Munich, Germany, on 14-15 September 2017 in conjunction with the IARU Region 1 Conference.
The Summary Records of this and all other Administrative Council meetings since 1992 are available at http://www.iaru.org/administrative-council-meetings.html.
Input Sought on QSL Policy
As reported above, the Administrative Council is seeking input from member-societies on the following Administrative Council resolution that was adopted in 1985 and revised in 2009:
concerning QSL bureaus
The IARU Administrative Council, Auckland, November 1985,
recognizing that the exchanging of QSL cards is a "final courtesy" in an Amateur Radio communication,
recognizing that the cost of exchanging cards between individual amateur stations is prohibitive in most cases, unless an efficient international bureau system in operation,
recognizing that an amateur who sends a card via the bureau usually has no way of knowing whether the amateur to whom it is addressed is a member of his national IARU society, and
recognizing that most IARU member‑societies operate incoming bureau systems that are available to members and non‑members alike, but that some are unable, for good and sufficient reason, to provide service to non‑members even if the expenses of doing so are fully reimbursed,
resolves that member‑societies are strongly encouraged, whenever possible, to provide incoming QSL bureaus service to non‑members within their operating territory, if such non‑members agree to pay the full cost of this service; and if they are not already doing so, to explore appropriate means and methods for delivering QSL cards to non-members, and
further resolves that member‑societies shall not forward QSL Cards to bureaus operated by non‑members of IARU, if there is an IARU member‑society in the country concerned that forwards cards to non‑members who agree to pay the full cost of this service.
Since 1985, and even since 2009, the contact confirmation practices of radio amateurs have changed. Computers and logging software have made it possible to generate large quantities of QSL cards with minimal effort. On the other hand, postal costs have increased significantly and means of requesting QSL cards and even of confirming contacts via electronic communication have made the exchanging of physical QSL cards an optional practice for many radio amateurs.
The Administrative Council believes that these trends are likely to continue, and may even accelerate. Clearly, this has implications for the QSL bureau services provided by IARU member-societies.
Accordingly, the Administrative Council is considering amending, or possibly even suppressing, Resolution 85-9. First, the comments and suggestions of the member-societies are being sought.
The first step in seeking comments and suggestions was taken at the Region 2 Conference in October. Committee A discussed the resolution and current QSL practices at some length and reported its conclusions and recommendations to the Plenary, where the following position was adopted:
IARU Region 2 does not wish Resolution 85-9 to be modified.
The use of Logbook of the World is encouraged.
Member-societies [in Region 2] are requested to provide annual statistics on the use of their incoming and outgoing QSL bureaus.
This is not the end of the discussion, but is just the beginning. Member-societies are urged to share their comments and suggestions with the Administrative Council. Please direct them to the Secretary: firstname.lastname@example.org with the Subject line “Resolution 85-9.”
Original IARU Member-Society in Belize Found to No Longer Exist
In 1993, the IARU Secretariat published a Calendar announcing that the Belize Amateur Radio Club (BARC) was no longer representing the amateur radio operators in Belize and that no responses had been received by the International Secretariat to any communications sent to BARC. No communications were received from BARC within a period of 180 days after the publishing of that IARU Calendar.
In fact, no communications have been received by the IARU International Secretariat or the IARU Region 2 Secretary from anyone associated with the BARC in the last 23 years.
Based upon this lack of activity in representing the radio amateurs in Belize and the lack of any communication from anyone associated with BARC since 1993 and according to IARU policy, in May 2016 the Secretary of the IARU determined that the Belize Amateur Radio Club no longer existed. The IARU Administrative Council has ratified this determination.
Belize Amateur Radio Club (BARC) Proposed for IARU Membership
An application for IARU membership has been received via IARU Region 2 from a new organization having the same name as the former member-society: Belize Amateur Radio Club (BARC). The application has been examined by the Region 2 Executive Committee and has been found to satisfy the requirements of the Constitution and Bylaws of the IARU.
Based in San Ignacio, Belize, BARC was formally organized on 9 January 2015.
There are 25 licensed members of the Society out of a total amateur population of approximately 100.
The officers of the society are:
President: Emil Rodriguez, V31ER
Secretary: Steven Harp, V31SH
IARU Liaison: Dr. Andre T. Scholz, V31DL
The official address of BARC is:
Belize Amateur Radio Club (BARC)
Mailing address: P.O. Box 114
Location: 49 Seventh Street
San Ignacio, BELIZE
Telephone: +501 601-6282
Email: IARU@barc.bz, email@example.com
Web site: http://barc.bz
The President and the Secretary of BARC have confirmed that the Belize Amateur Radio Club (BARC) has the ability to meet its financial obligations as a member of the IARU, is legally able to act in the furtherance of IARU objectives within its country, and will adhere to the Constitutions of both the IARU and IARU Region 2.
Accordingly, in compliance with the Bylaws pertaining to applications for membership the following proposal is presented to member societies for consideration.
Proposal No. 255: The Executive Committee of IARU Region 2 has forwarded to the Administrative Council an application for membership submitted by the Belize Amateur Radio Club (BARC). Region 2 reports that it has examined the application and has found it to be in order. Region 2 has made a favorable finding with regard to the application.
Therefore, in accordance with Bylaw 3, it is proposed that the Belize Amateur Radio Club (BARC) be elected to membership.
Member-societies will find a vote sheet for Proposal No. 255 accompanying this Calendar. The closing date for receipt by the International Secretariat of votes on Proposal No. 255 is five months after the date of this Calendar, or 9 May 2017. Please note that votes received after this date cannot be counted.
The preferred method for return of a vote sheet is by scanned email attachment to firstname.lastname@example.org. Return by fax to +1 860 594 0259 or by mail to IARU International Secretariat, PO Box 310905, Newington, CT 06131-0905 USA are also acceptable.
- At the request of IARU Region 1 and in accordance with the provisions of Bylaw 10, the Administrative Council has placed the rights of Amateur Radio Association Bahrain (ARAB) temporarily in abeyance pending clarification of its status.
- The Chinese Radio Sports Association (CRSA) has been merged into the Chinese Radio Amateurs Club (CRAC). The Region 3 Directors have voted to accept CRAC as the successor member-society to CRSA and requested the Administrative Council to accept CRAC as the successor member-society. The AC reviewed the matter and has accepted CRAC as the member-society for China. Until further notice the QSL bureau address is unchanged: Box 6106, Beijing 100061.
Change in IARU Secretary
Rod Stafford, W6ROD, has retired as IARU Secretary after seven years of service in that position. The IARU Constitution provides that the member-society serving as the International Secretariat, currently the ARRL, shall designate the Secretary. The ARRL Board of Directors has designated David Sumner, K1ZZ, to replace Mr. Stafford as Secretary effective 15 October 2016.
Mr. Sumner has served in this capacity twice previously, from 1982 to 1989 and from 1999 to 2009, while employed by the ARRL to manage its headquarters. Now retired from employment, he joins the other IARU officers and Administrative Council members in serving as a volunteer.
IARU President Tim Ellam, VE6SH, has appointed Mr. Stafford as Emergency Communications Special Advisor. In this capacity he will represent the interests of the IARU and the global amateur radio community in the Development Sector of the ITU and will offer advice and counsel on matters relating to emergency and disaster response communications.
Administrative Council Honors Outgoing Secretary Rod Stafford, W6ROD
The IARU Administrative Council has honored outgoing Secretary Rod Stafford, W6ROD, with the Michael J. Owen, VK3KI Memorial Award at the conclusion of his seven years of service in that office. Stafford was recognized for his more than three decades of devoted volunteer service to organized amateur radio, including five years as ARRL President and a decade on the IARU Region 2 Executive Committee that included three years as Region 2 President.
Presenting the award on 10 October during the Region 2 General Assembly in Viña del Mar, Chile, IARU President Tim Ellam, VE6SH, noted Stafford’s long record of service and highlighted his contribution as IARU Secretary. “Rod has been a great asset to the officer team. Quiet and unassuming he does a lot of behind the scenes work, both routine and dealing with some controversial issues, to allow the International Secretariat to run smoothly. His work as secretary has been nothing short of excellent and a lot of the success we have had over the last several years is down to him.”
Michael Owen, VK3KI, was a tireless advocate for amateur radio who exemplified the spirit that has made the IARU an effective international organization for more than 90 years. He served as Vice President of the IARU and at the time of his death in 2012 was Chairman of IARU Region 3 and President of the Wireless Institute of Australia. The Administrative Council named its highest award for Michael Owen to perpetuate the memory of our exceptional colleague and friend.
World Amateur Radio Day Theme for 2017
Every year the IARU marks World Amateur Radio Day on 18 April, the anniversary of the founding of the IARU in Paris in 1925. In 2015 the Administrative Council adopted “Celebrating Amateur Radio’s Contribution to Society” as the continuing theme for World Amateur Radio Day. This will be the theme for 2017. In future years a special theme may be adopted to recognize a significant anniversary or other event.
QSL Bureau Changes
OeVSV (Austria, prefix OE) and PZK (Poland, prefixes SN-SR, HF, 3Z) recently changed their QSL bureau addresses. The new addresses are:
OeVSV QSL bureau
Industriezentrum NÖ-süd, Strasse 14, Objekt 31
A-2351 Wr. Neudorf, Austria
PZK QSL Bureau
ul. Owsiana 6
87-134 Czarnowo, Poland
Best wishes to all for the New Year.
David Sumner, K1ZZ